First Time Attendees

 

First time attending an MDS International Congress?
 

We’re pleased you’ve chosen to join us. Each year the International Congress attracts delegates from around the world who come to learn from world renowned speakers and be exposed to the most up-to-date information in the field of Movement Disorders.

Please take a minute to review some helpful information, put together just for first-time attendees. MDS is excited to welcome you to Vancouver.

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  Abstract Information
Abstract Publication

All regular accepted abstracts are published as a supplement to the MDS Journal and are available utilizing a searchable feature on the International Congress website starting June 4. Please also visit the MDS website to access the Movement Disorders Journal, where you can download a PDF of accepted abstracts.

All registered International Congress delegates will also receive the published abstracts on a USB, available for pickup in the registration area during regular International Congress hours.

Late-Breaking Abstracts and MDS Study Group Abstracts are published as an online supplement on the International Congress website and are available for download starting June 4.

Basic Science Designated Posters

Posters that would be of interest to the basic scientist will be flagged within the poster viewing area and indexed so that they can be easily identified.

Guided Poster Tours

Guided Poster Tours give groups of delegates an opportunity to hear discussion on a select group of abstracts in several sub-categories. Attendance is limited and advanced registration is required. Guided Poster Tours require a ticket to attend. Please check with the registration desk onsite for ticket availability.

Abstracts selected for a Guided Poster Tour presentation are published in a supplement to the MDS Journal, and can be found on the searchable abstract website.

Late-Breaking Abstracts

All accepted Late-Breaking Abstract posters are displayed in Ballroom D, Monday – Thursday throughout the duration of the International Congress. Late-Breaking Abstract poster presentations will take place Wednesday, June 7 from 13:15 - 14:45 in Ballroom D.

MDS Study Group Abstracts

All accepted MDS Study Group Abstract posters are displayed in Ballroom D, Monday – Thursday throughout the duration of the International Congress. MDS Study Group Abstract poster presentations will take place Wednesday, June 7 from 13:15 - 14:45 in Ballroom D.

Poster Sessions

Poster sessions give each delegate an opportunity to view their colleagues’ posters on the most current research in the field of Movement Disorders. Authors will be present for 1.5 hours each day to explain their work and answer questions. All accepted abstracts are presented as a poster at the International Congress.

Case studies will be displayed and designated at the end of each category. Basic Science and abstracts presented by fellows, residents, or students will be flagged within each category.

Poster sessions are held Monday – Thursday. Posters are available for viewing in Exhibit Hall C from 9:00 – 16:00 Monday through Wednesday, and 9:00 – 15:30 on Thursday. Poster session topics and schedules vary by date; please see the complete listing of scheduled poster presentation dates, times and locations on our website.

  Admission

The Plenary Sessions do not require a ticket to attend. All breakout sessions in the afternoon require a ticket. Please make sure you choose your ticketed sessions in advance through your registration record as ticketed selections are not guaranteed onsite. If you wish to attend a session that is full, session ushers are instructed to allow delegates without tickets to enter the room 10 minutes after the session has started should there be room available. You may also check at the registration desk for any open spots/tickets in a session you wish to attend. For any ticketed sessions you sign up for in advance, the session tickets will be provided to you onsite when you check in at the registration desk.

  Badges

Each participant receives a name badge with their registration materials upon check in at the registration desk onsite. Badges will not be mailed prior to the meeting. The name badge must be worn at all times to gain entry into the session rooms and other events.

  Certificate of Attendance

Certificates of Attendance can be claimed through the MDS Congress website starting on Wednesday, June 7.

  Children

Delegates are asked to refrain from bringing children to the International Congress.

  CME

The International Parkinson and Movement Disorder Society designates this live activity for a maximum of 35 AMA PRA Category 1 Credits™. Physicians should claim only credit commensurate with the extent of their participation in the activity. To claim CME credit for participation in the MDS International Congress, participants must complete and submit an online CME Request Form which will be available on the MDS Congress website starting on Wednesday, June 7, 2017.

  Coat Check

There will be a coat check in Room 107 across from the Registration Desks. Store coats and/or luggage here.

  Coffee Breaks

Complimentary coffee and tea are available at the following times and locations:

Sunday, June 4: 10:00 – 11:00  in Ballroom Foyer

Monday, June 5: 10:00 – 10:30 in Exhibit Hall C

Tuesday, June 6: 10:00 – 11:00 in Exhibit Hall C

                                      17:30 – 18:00 in Level 2 Foyer

Wednesday, June 7: 9:30 – 10:00 in Exhibit Hall C

Thursday, June 8: 9:30 – 10:00 in Exhibit Hall C

 

  Currency

The Canadian Dollar is the currency of Canada. Visitors should use Canadian Dollars when traveling within Canada. Only US Dollars and Canadian Dollars will be accepted as cash payment for any onsite registrations at the International Congress registration desk.

  Demo Lab

Located in the Ballroom Foyer, the Demo Lab is where you can learn about the E-Learning system and the MDSGene database. Representatives will be available during the following times to answer any questions you have:

E-Learning System  

Sunday, June 4
10:00 – 11:00
16:30 – 17:00
20:00 – 21:00

Monday, June 5
10:00 – 10:30
12:30 – 12:45
17:30 – 18:00                             

MDSGene database

Tuesday, June 6
12:30 – 15:30
17:30 – 19:30

Wednesday, June 7
9:30 – 10:00
12:00 – 15:00
17:00 – 17:30

  Dress Code

The suggested meeting attire for attendees is business casual.

  Events During the Congress

Join other International Congress delegates at the events below to network and to be social!  These non-ticketed events are open to all registered delegates for no additional fee:

Regional Assemblies – Sunday, June 4 from 10:00 -11:00

  • MDS-AOS Regional Assembly:  Room 204
  • MDS-ES Regional Assembly:  Room 207
  • MDS-PAS Regional Assembly:  Room 221

Delegates from each of the various MDS Regional Sections are invited to participate in the Regional Assemblies to receive updates on activities and general concerns from within the sections.

Welcome Ceremony – Sunday, June 4 at 19:30 – Ballroom A

MDS Video Challenge – Wednesday, June 7

  • Pre-Event Gathering: 19:00 – 20:00 – Ballroom Foyer
  • Video Challenge Event: 20:00 – 22:00 – Ballroom A
     

For more information on these events, please go to our “Events” page.

  Food for Purchase

MDS does not provide lunch at the International Congress. Please plan accordingly.  Concessions will be available for purchase inside the Exhibit Hall Monday - Thursday. Drinks and pastries are available for purchase at the Coal Harbor Café which is located at the entrance to the Convention Centre on the Jack Poole Plaza side (the Olympic Torch side). There are also several restaurants within the immediate vicinity of the venue.

  Handouts for Sessions

MDS will not be providing any handouts or slides for any of the sessions. MDS will also not be recording any sessions. Please plan accordingly and make sure you sign up for the ticketed sessions you wish to attend!

  Internet

Complementary Wi-Fi internet access will be provided by MDS for all International Congress attendees.

Network name: MDS2017 (no spaces)
Password: No password is required

  Language

While Canada has two official languages – English and French – English is the predominant language in the West. The official language of the International Congress is English.

  Lost and Found

Please visit the Vancouver Convention Centre’s Guest Services Desk located on the Burrard Street level entrance (where the globe is!).

  MDS Booth

To learn more about the Society or to speak with a member of the International Secretariat Staff, please visit the MDS Booth located in Exhibit Hall C during the following hours:

  • Monday, June 5 - Wednesday, June 6: 9:00 – 16:00
  • Thursday, June 8: 9:00 – 15:30
  MDS Mobile App

MDS Congress Mobile AppBe sure to download the official MDS Congress mobile app before arriving in Vancouver. It will help you manage your networking, schedules, social media and much more in the palm of your hand. Just search "MDS Congress" in your app store.

Some other ways to have the best experience at our International Congress in Vancouver:

  • Browse faculty listings, exhibitors, Guided Poster Tours, session evaluations, and more!
  • Interactively add sessions from the app to your custom app schedule, then sync across your multiple devices.
  • Stay up-to-date with real time alerts.
  • Follow the social media buzz, even tweet from the app #MDSCONGRESS2017.
  • Browse local Vancouver points of interest using the interactive maps.
     

Download

Search your App Store for MDS Congress and download the app.

 

OR for All Other Web-Enabled Devices:

Point your mobile browser to event.crowdcompass.com/mdscongress to be directed to the proper app version for your particular device.

  MDS Pavilion – NEW!

The MDS Pavilion is an excellent opportunity to engage with MDS leaders and learn how to get active with The Society. You’ll receive information on how to work with MDS Study Groups and Special Interest Groups; how to submit a successful publication or abstract; receive updates from MDS Committees and Task Forces; and receive career advice and examination tips from MDS experts.

As a first time attendee of our meeting, we highly recommend that you attend the MDS Pavilion presentation, Welcome 1st Time Attendees!, on Monday, June 5 at 14:00 for a quick and helpful informational presentation to help you get the most out of your first International Congress experience.

Even when there are not active presentations, we invite you to make yourself comfortable at the MDS Pavilion and engage with other attendees. Download the International Congress App to view the schedule of all the MDS Pavilion presentations.

The MDS Pavilion is located in Exhibit Hall C, near the MDS Booth, and is open during the following hours:

  • Monday, June 5 – Wednesday, June 6 from 9:00 – 16:00
  • Thursday, June 8 from 9:00 – 15:30

All presentations have been scheduled in advance of the International Congress by the MDS International Secretariat.

  Passports and Visas

Advance travel planning and early visa application are important, since visa applications are subject to a greater degree of scrutiny than in the past. It is strongly suggested that all attendees contact their local embassy to determine the travel documents they will need to visit Canada.

Starting in March 2016, nationals from visa-exempt countries who are flying or transit through Canada will need an Electronic Travel Authorization (eTA). The exception is for U.S. citizens and travelers with a valid visa for Canada. The online authorization process only takes a few minutes and costs CAD $7. The authorization is valid for five years or until your passport expires.

For more information on the requirements for travel to the Canada, please visit the following websites:

  Program

Want to plan your week at the International Congress? Please view the Preliminary Program to see all of the sessions and speakers that are available to attend. Make sure to sign up for the ticketed sessions in advance as selections are not guaranteed onsite

  Registration

Upon arrival to the meeting, please bring your registration confirmation with you (printed out or on your mobile device) to check in at the registration desk located on Level 1 of the Vancouver Convention Centre - WEST during the following hours:

  • Saturday, June 3: 16:00 – 20:00
  • Sunday, June 4: 7:00 – 20:00 
  • Monday, June 5:  7:00 – 18:00 
  • Tuesday, June 6:  7:00 – 18:00             
  • Wednesday, June 7: 7:00 – 18:00             
  • Thursday, June 8: 7:00 – 16:00 

Name badges, scientific session tickets, abstract USB’s, Final Programs and International Congress bags are collected at the registration desk. Please refer to the registration desk for session tickets (or ticket changes), lost badges, etc. Your full registration includes:

  • Access to all scientific sessions
  • Access to the exhibition
  • Delegate materialFinal Program
  • Abstracts on USB
  • Registration bag
  • Entrance to the Welcome Ceremony
  • Entrance to the MDS Video Challenge
  • Daily morning coffee breaks
  Shuttle Service

MDS will not be providing shuttle service between the meeting venue and the hotels.

  Social Media

MDS’ social media allows you to interact and stay connected with MDS and other attendees before, during and after the meeting.

Use the hashtag #MDSCongress2017 for your comments, questions, photos or to see what everyone else is talking about. 

Twitter:  @movedisorder

Facebook:  MDS

  Venue

Vancouver Convention Center – WEST
1055 Canada Place
Vancouver, BC V6C 0C3
Canada

International Congress attendees.

For More Information

International Secretariat
555 East Wells Street, Suite 1100
Milwaukee, WI 53202 USA
Phone: +1 (414) 276-2145
Fax: +1 (414) 276-3349
E-mail: congress@movementdisorders.org


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